Senior HR Coordinator - Spanish Speaking — Luqa, Malta
About the Role
Our client runs large-scale Engineering operations from Luqa, Malta and needs an experienced Senior HR Coordinator to be the day-to-day HR partner for that department. You will be the first point of contact for employees and managers on everything from recruitment to employee relations.
It is a broad, hands-on generalist role: you will coordinate hiring and onboarding, keep HR administration and compliance tight (work permits, collective agreements, Maltese employment law), support training, performance and engagement, and produce the regular HR reporting that management relies on.
Strong written and spoken English is essential. Because part of the workforce is Spanish-speaking, Spanish fluency is a real asset in this role; Maltese is also an advantage. It suits an HR professional with at least two years' experience who enjoys being close to the operation.
Key Responsibilities
- Coordinate recruitment for approved vacancies — drafting job descriptions, screening applications, scheduling interviews and supporting candidate selection
- Coordinate the onboarding and induction of new employees
- Keep communication with candidates clear and collect the required employment documentation
- Manage HR administration: engagements, terminations, work permits, identification cards, sick leave and injury records
- Ensure compliance with HR policies and procedures, employment legislation and collective agreements
- Act as the main HR contact for Engineering employees on HR queries and concerns
- Support employee engagement, motivation and welfare initiatives
- Coordinate training needs analysis and learning & development initiatives
- Support the performance management process
- Assist with disciplinary matters and employee relations issues
- Coordinate team-building activities and employee events
- Maintain accurate employee records in HR systems
- Prepare weekly, biweekly and monthly HR reports
- Support HR projects and other duties assigned by management
Requirements
- Minimum two years of experience in a Human Resources role
- Education to A-Level standard or equivalent
- Experience with recruitment, interviewing and onboarding
- HRIS knowledge and hands-on experience
- Strong written and verbal communication skills in English
- Knowledge of Maltese employment legislation (advantageous)
- Spanish or Maltese fluency (advantageous)
- Strong interpersonal and organisational skills
- Confident, professional approach with employees and management
- Sound problem-solving and decision-making ability
- Able to work independently and as part of a team
- High level of discretion and professionalism with confidential information
- Candidates must be currently residing in Malta
What's on Offer
- Gross salary of €25,000–€25,600 per year
- The opportunity to join an established organisation
- A professional and supportive working environment
- Career development opportunities
- Exposure to the full breadth of HR functions
- Close collaboration with management and employees across large Engineering operations
Skills Required
- HRIS / HR information systems (e.g. Shireburn SIMS, SAP SuccessFactors, BambooHR or similar)
- Microsoft Office, particularly Excel and Word for HR reporting
- Recruitment, applicant screening and interview coordination
- Maltese employment law, work permits and collective agreements
- HR administration and accurate record-keeping
- English (fluent, written and verbal); Spanish and/or Maltese an advantage
Preferred Qualifications
- A diploma or degree in Human Resources Management, or a CIPD-recognised HR qualification
- Prior HR experience within an engineering, manufacturing, construction or industrial environment
- Experience supporting a workforce that operates under a collective agreement
Languages
- English — strong written and verbal skills (required)
- Spanish — fluency is a strong advantage; the role supports Spanish-speaking staff
- Maltese — an advantage
Career Growth Opportunities
This is a broad generalist role with exposure to every part of the HR function - recruitment, employee relations, learning and development, performance, compliance and reporting - within a large engineering operation, giving you the range to progress toward an HR Business Partner or HR Manager position.
About the Company
Our client is an established organisation running large-scale engineering operations in Luqa, Malta.
Location
Located in Luqa, in the south of Malta close to Malta International Airport and well connected by main roads and public transport.
Interview Process
Expect a short phone screen with the Outreach Recruitment team, then one or two interviews with the client - usually a first meeting with the HR lead and a final conversation with department management. We aim to respond to all applications within 3-5 business days.
About Outreach Recruitment
Outreach Recruitment Ltd is a Malta-based recruitment agency connecting employers with qualified local and international talent across hospitality, retail, finance, technology, healthcare, construction, engineering, maritime, and other industries.
How To Apply
If you have at least two years' HR experience, strong English and ideally Spanish, and you are based in Malta, apply online today through Outreach Recruitment. Complete the short form on this page and our team will be in touch if you are a match.
Frequently Asked Questions
What does the Senior HR Coordinator role pay?
The gross salary for this role is €25,000–€25,600 per year, within an established organisation that also offers career development opportunities.
Where is the job based?
On-site in Luqa, in the south of Malta, close to Malta International Airport and well served by main roads and bus routes.
Do I need to speak Spanish?
Strong written and spoken English is essential. Spanish fluency is a significant advantage because the role supports Spanish-speaking staff; Maltese is also an advantage.
How much HR experience do I need?
A minimum of two years in a Human Resources role, education to A-Level standard or equivalent, and hands-on experience with recruitment, onboarding and an HRIS.
Is this a generalist or a specialist role?
It is a broad generalist role — recruitment, onboarding, HR administration and compliance, employee relations, training coordination, performance support and HR reporting for a large engineering department.
Do I need to be living in Malta to apply?
Yes. This role is open to candidates already residing in Malta and able to work on-site in Luqa.
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