HR Administration Officer — Paola, Malta
About the Role
Our client, an international shipyard group with a strong presence in the maritime industry, is seeking a detail-oriented and organised HR Administration Officer to support its operations in Malta.
The selected candidate will be responsible for managing core HR administrative processes, ensuring compliance with Maltese employment legislation, and supporting the full employee lifecycle within a fast-paced, multinational environment.
Key Responsibilities
- Prepare and manage employment contracts, extensions, amendments, and terminations.
- Draft offer letters and other HR documentation.
- Manage employee records and HR filing systems in compliance with GDPR.
- Handle registrations and communications with JobsPlus and other authorities.
- Support work permit and immigration processes for EU and non-EU employees.
- Assist with payroll-related administration, including FSS, tax, and social security contributions.
- Ensure compliance with Maltese employment law and internal HR policies.
- Verify subcontractor documentation and compliance requirements.
- Support HR audits, inspections, and reporting activities.
- Maintain accurate and up-to-date HR databases and records.
- Provide general administrative support to the HR department.
Requirements
- Diploma or degree in Human Resources, Business Administration, Law, or related field.
- 2–4 years’ experience in HR administration or personnel management, preferably in Malta.
- Strong knowledge of Maltese employment law and HR processes.
- Experience handling foreign workers and work permits will be considered an asset.
- Excellent written and spoken English; Italian is considered an advantage.
- Strong attention to detail and a high level of accuracy.
- Excellent organisational and communication skills.
- Proficiency in Microsoft Office (Excel and Word).
- Ability to handle confidential information with discretion.
- What’s on Offer
- Opportunity to join a leading international shipyard group.
- Dynamic and fast-paced working environment.
- Career development opportunities within a growing organisation.
- Competitive remuneration package based on experience.
- If you are an organised HR professional who enjoys working in a structured and international environment, we would love to hear from you.
What's on Offer
- Opportunity to join a leading international shipyard group.
- Dynamic and fast-paced working environment.
- Career development opportunities within a growing organisation.
- Competitive remuneration package based on experience.
- If you are an organised HR professional who enjoys working in a structured and international environment, we would love to hear from you.
About Outreach Recruitment
Outreach Recruitment Ltd is a Malta-based recruitment agency connecting employers with qualified local and international talent across hospitality, retail, finance, technology, healthcare, construction, engineering, maritime, and other industries.
How To Apply
If your background matches this HR Administration Officer role, apply online today.
Frequently Asked Questions
Looking for a job in Malta or Europe?
Browse our open positions and apply directly on our jobs page. Once you submit your application, our recruitment team will review it and get back to you within 2–3 working days to discuss next steps.
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Visit our Jobs page, find a role that fits your profile, and click Apply. You can also send your CV directly to hr@outreachrecruitment.net and we will match you with suitable openings.
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Fill in the contact form selecting 'Hire Talent' and describe the role you need to fill. Our team will reach out within 2–3 working days to understand your requirements and present a tailored recruitment plan.
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In many cases, yes. The rules depend on your nationality and the type of course. Our team will advise you on your specific situation and connect you with part-time opportunities through our recruitment network.
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Absolutely. Select 'Other Question' on our contact page and describe what you need. No matter the topic, our team will read your message and get back to you within 2–3 working days.
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