Senior Corporate Administrator — Birkirkara, Malta
About the Role
Outreach Recruitment is recruiting on behalf of an established Corporate Service Provider in Malta for an experienced and motivated Senior Corporate Administrator to join its Corporate Services team in Birkirkara.
You will take ownership of a client portfolio and manage company incorporations, resolutions, share transfers, statutory filings and other corporate changes. The role also involves overseeing Junior Corporate Administrators, maintaining accurate records and supporting more complex matters such as mergers, re-domiciliations and company divisions.
This full-time, on-site position is suited to a corporate services professional who already resides in Malta, understands Malta Business Registry procedures and can provide reliable support to clients and junior colleagues. The gross salary is €35,000 per year.
Key Responsibilities
- Manage a portfolio of clients and ensure compliance with statutory obligations, including Annual Returns and Annual Beneficial Ownership Confirmations
- Handle day-to-day company administration, including incorporations, resolutions, share transfers and other corporate changes
- Oversee and support Junior Corporate Administrators, reviewing corporate registers, share certificates and related documentation
- Maintain accurate and current corporate records and ensure timely submissions to the Malta Business Registry
- Monitor compliance with the Companies Act and applicable statutory filing requirements
- Assist the Head of Corporate with local and cross-border mergers, re-domiciliations and company divisions
- Liaise with clients on corporate administration matters and provide professional, timely support
- Prepare documentation and coordinate submissions for on-site inspections by the Malta Business Registry
- Update internal systems with client information, corporate actions and regulatory submissions
- Manage the registration and ongoing administration of Scottish Partnerships
- Prepare and submit annual confirmation statements and tax status declarations for Scottish Partnerships and their partners
- Liaise with UK-based agents and other relevant stakeholders
- Assist with additional tasks and projects assigned by Partners and Directors
Requirements
- Candidates must currently reside in Malta
- Previous corporate administration experience within a Corporate Service Provider in Malta, preferably in a senior capacity
- Sound knowledge of Maltese company administration, statutory requirements and Malta Business Registry procedures
- Experience managing a client portfolio and handling incorporations, corporate changes and ongoing statutory obligations
- Familiarity with AML/CFT requirements and client due diligence procedures
- Excellent organisational skills, strong attention to detail and the ability to manage competing priorities and deadlines
- Excellent written and spoken English, with strong communication and client relationship skills
- Ability to work independently, take ownership of responsibilities and guide junior colleagues
- A qualification in business administration, law, financial services or a related field is an advantage
What’s on Offer
- Gross salary of €35,000 per year
- Practical training and guidance from experienced professionals
- Exposure to a varied portfolio of corporate services matters
- Opportunities for professional development and career progression
- A collaborative and professional working environment
Skills Required
- Maltese company administration and Companies Act compliance
- Malta Business Registry filings and procedures
- Company incorporations, resolutions and share transfers
- Corporate registers, share certificates and statutory records
- AML/CFT requirements and client due diligence
- Client portfolio management and junior team guidance
- Scottish Partnership registration and administration
Preferred Qualifications
- Experience in a senior corporate administration role within a Malta-based Corporate Service Provider
- Qualification in business administration, law, financial services or a related field
Languages Required
- English — excellent written and spoken proficiency required
About the Company
Our client is an established Corporate Service Provider in Malta with a Corporate Services team supporting a varied portfolio of local and international matters.
Location
Birkirkara is a central and well-connected commercial area in Malta, with convenient links to Valletta, Sliema and other major business districts.
About Outreach Recruitment
Outreach Recruitment Ltd is a Malta-based recruitment agency connecting employers with qualified local and international talent across hospitality, retail, finance, technology, healthcare, construction, engineering, maritime, and other industries.
How To Apply
Experienced in corporate administration within a Malta-based CSP and ready to take ownership of a client portfolio? Apply online through Outreach Recruitment using the form on this page. Only candidates currently residing in Malta will be considered. We aim to respond to all applications within 3–5 business days.
Browse more roles: Administration jobs in Malta · Malta salary calculator · Finance and administration careers in Malta
Frequently Asked Questions
What is the salary for the Senior Corporate Administrator job?
The role offers a gross salary of €35,000 per year.
Where is this Senior Corporate Administrator role based?
The position is based on-site in Birkirkara, Malta, and is full-time.
Who can apply for this role?
Only candidates who currently reside in Malta will be considered.
What experience is required?
You need previous corporate administration experience within a Corporate Service Provider in Malta, preferably at senior level, together with knowledge of Malta Business Registry procedures and statutory obligations.
What will I manage in this position?
You will own a client portfolio, handle incorporations and corporate changes, oversee statutory filings, support junior administrators and assist with complex corporate matters and Scottish Partnerships.
How do I apply?
Apply through the online form on this page. Outreach Recruitment aims to respond to applications within 3–5 business days.
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