Senior Clerk — Floriana, Malta
About the Role
Outreach Recruitment is recruiting on behalf of our client, an established organisation in the transport industry, for a highly organised and detail-oriented Senior Clerk to work as a depot administrator supporting daily depot operations in Floriana.
You will give administrative and operational support to Depot Management: keeping accurate records, handling communication with drivers and staff, and processing employee documentation, compliance records and operational reports on time. The work ranges from attendance, leave and payroll queries to disciplinary records, infringements, incident reports, purchase orders and CPC training bookings.
The role suits someone with strong administrative skills who can manage several tasks at once in a fast-paced operational environment. It is a full-time, Monday-to-Friday position from 8:00 am to 4:30 pm, paying €18,015 per year.
Key Responsibilities
- Provide daily administrative support to Depot Management and operational teams
- Prepare, distribute and maintain operational notices, including service updates and diversions
- Process and maintain employee attendance records, sick certificates, leave documentation and payroll-related information
- Record employee payroll queries and follow them up with the relevant departments
- Prepare and maintain disciplinary documentation, warning letters and other employee records in line with company procedures
- Administer operational infringements, fines and related compliance documentation
- Conduct and record driver alcohol tests according to established procedures
- Assist with preparing and submitting accident, injury and incident reports
- Prepare purchase orders, keep purchasing records and monitor office and operational supplies
- Maintain driver fare deposit records and prepare reports on cancelled tickets
- Coordinate driver training bookings, including Certificate of Professional Competence (CPC) training
- Manage Lost and Found records, making sure items are registered, safeguarded and returned when appropriate
- Maintain cleaning schedules, timesheets and related documentation
- Prepare regular reports on attendance, disciplinary matters, compliance, financial administration and other depot activities
- Keep all administrative records accurate, organised, confidential and up to date
Requirements
- Minimum O-Level standard of education
- European Computer Driving Licence (ECDL) qualification
- Good knowledge of Microsoft Office, particularly Excel and Word
- Good written and verbal communication skills in both Maltese and English
- Excellent organisational and time-management skills
- Strong attention to detail and accuracy in record-keeping
- Good communication, interpersonal and teamwork skills
- Ability to prioritise tasks and work efficiently in a busy environment
- Strong problem-solving skills and a proactive approach to daily responsibilities
- Ability to handle confidential information professionally
- Basic reporting skills and the ability to monitor operational performance indicators
What’s on Offer
- Salary of €18,015 per year
- Full-time employment, Monday to Friday, 8:00 am to 4:30 pm
- Opportunity to work within an established organisation in the transport industry
- A varied administrative role supporting daily operations
- A professional and team-oriented working environment
- Opportunity to build experience in operational administration and compliance
Skills Required
- Depot and operational administration
- Attendance, leave and payroll records
- Disciplinary and compliance documentation
- Incident and accident reporting
- Purchase orders and supplies monitoring
- Microsoft Excel and Word reporting
Preferred Qualifications
- Previous experience in administration, clerical work, human resources support or operational administration
- Experience in the transport industry or workforce administration
Languages Required
- Maltese — good written and verbal (required)
- English — good written and verbal (required)
About the Company
Our client is an established organisation within the transport industry, running depot-based operations with drivers and operational teams.
Location
Floriana (Il-Furjana) sits just outside Valletta at the entrance to the capital, with frequent bus links from across Malta — handy for a fixed Monday-to-Friday, 8:00 am to 4:30 pm schedule.
About Outreach Recruitment
Outreach Recruitment Ltd is a Malta-based recruitment agency connecting employers with qualified local and international talent across hospitality, retail, finance, technology, healthcare, construction, engineering, maritime, and other industries.
How To Apply
Are you an organised and proactive administrator looking for your next opportunity? Apply online today through Outreach Recruitment — complete the short form on this page and our team will be in touch. We aim to respond to all applications within 3–5 business days.
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Frequently Asked Questions
What does the Senior Clerk job pay?
The role pays €18,015 per year for full-time work, Monday to Friday.
What are the working hours?
Full-time, Monday to Friday, from 8:00 am to 4:30 pm. The role is on-site at the depot in Floriana.
What qualifications do I need?
A minimum O-Level standard of education, the European Computer Driving Licence (ECDL) and good knowledge of Microsoft Office, particularly Excel and Word.
Do I need to speak Maltese?
Yes. Good written and verbal communication skills in both Maltese and English are required.
Is transport industry experience required?
No. Previous administration, clerical, HR support or operational administration experience is preferred, and transport or workforce administration experience is an advantage.
What does the role involve day to day?
Supporting Depot Management with attendance and leave records, payroll queries, disciplinary and compliance documentation, incident reports, purchase orders, driver alcohol tests, CPC training bookings and regular depot reports.
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