Leasing Administration Officer — Gżira, Malta
About the Role
Outreach Recruitment is recruiting a Leasing Administration Officer to support a well-established organisation in Malta's automotive industry, based in Gżira. You will help oversee and manage the daily administrative requirements of the vehicle leasing function.
The work covers the full life of a leased vehicle: documentation, insurance and road licensing for new vehicles, insurance renewals, CVA payments, VRT testing, citations and penalty points, supplier invoicing with the Finance Department, and closing and archiving files for sold vehicles.
You will support the Operations Executive and Sales Manager and welcome visitors at reception. The role suits an organised, customer-oriented person with strong Maltese and English. It is full-time and on-site, with a competitive salary.
Key Responsibilities
- Provide day-to-day support to the Operations Executive and Sales Manager
- Supervise, administer and monitor daily workflow within the Leasing Administration function
- Process documentation for new vehicles, including insurance and licensing
- Liaise with insurance providers on renewals and process road licence renewals
- Coordinate with the Finance Department on invoicing for services such as car washes, pest control, stationery, water, cleaning and fuel
- Assign new vehicles to the appropriate car wash centre
- Process CVA payments and issue invoices to clients
- Identify vehicles requiring VRT testing and pass the information to the responsible contact
- Manage citation payments, petitions, point transfers and client invoicing
- Make sure penalty points from fleet vehicles are not incorrectly attributed to company directors
- Welcome visitors at reception and direct them to the right staff member
- Close and archive files for sold vehicles and arrange insurance credit notes
- Open files for new vehicles, both replacements and new leases, assign drivers and keep filing in order
- Attend training required by the company and follow all company policies and procedures
Requirements
- O-Level standard of education
- Good working knowledge of Microsoft Office applications
- Strong verbal and written communication skills in both Maltese and English
- An organised, customer-oriented approach
- A high standard of work and service at all times
What’s on Offer
- Competitive salary
- Full-time position with a well-established automotive organisation
- The opportunity to join a dynamic team and build a career in the automotive sector
Skills Required
- Vehicle leasing administration
- Vehicle insurance and road licence processing
- Fleet citations and penalty point management
- Supplier and client invoicing
- Microsoft Office
- Filing and records management
Languages Required
- Maltese — strong verbal and written (required)
- English — strong verbal and written (required)
About the Company
Our client is a well-established organisation within Malta's automotive industry, running a vehicle leasing operation from Gżira.
Location
Gżira is a busy harbourside town between Sliema and Ta' Xbiex, facing Manoel Island and Valletta across Marsamxett Harbour, with frequent buses to all parts of Malta.
About Outreach Recruitment
Outreach Recruitment Ltd is a Malta-based recruitment agency connecting employers with qualified local and international talent across hospitality, retail, finance, technology, healthcare, construction, engineering, maritime, and other industries.
How To Apply
Organised, customer-oriented and eager to contribute to a growing leasing operation? Apply online today through Outreach Recruitment — complete the short form on this page and our team will be in touch. We aim to respond to all applications within 3–5 business days.
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Frequently Asked Questions
What does a Leasing Administration Officer do?
You manage the daily administration of a vehicle leasing fleet: new-vehicle documentation, insurance and road licences, CVA payments, VRT testing, citations and penalty points, supplier and client invoicing, and opening and closing vehicle files.
Is a salary stated for this role?
The careers page does not give a figure; the role offers a competitive salary.
Which languages are required?
Strong verbal and written communication skills in both Maltese and English are required.
What qualifications do I need?
An O-Level standard of education and a good working knowledge of Microsoft Office applications.
Is this role remote or on-site?
It is a full-time, on-site role in Gżira, Malta, which includes welcoming visitors at reception.
How do I apply?
Apply online through the form on this page. Outreach Recruitment aims to respond to all applications within 3–5 business days.
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