Junior Administrative Executive — Birkirkara, Malta
About the Role
Our client, a growing company in the beauty, skincare and aesthetics industry with an office and a salon in Birkirkara, is looking for a motivated and organised Junior Administrative Executive to support the smooth running of both.
You will be an important point of contact for clients, suppliers and the internal team: handling enquiries by phone, email and messaging, scheduling appointments, processing orders and invoices, keeping records, helping with stock and suppliers, and supporting workshops, events and marketing activities. The salary is €1,250–€1,350 per month for a 40-hour week, Monday to Friday.
It suits an organised, proactive and reliable person who enjoys a customer-focused environment and is comfortable with Microsoft Word and Excel. Only candidates currently residing in Malta will be considered.
Key Responsibilities
- Manage customer enquiries and provide professional support by phone, email and messaging platforms
- Assist with appointment scheduling and calendar management
- Handle order processing, invoicing and customer follow-ups
- Maintain accurate customer records and administrative documentation
- Assist with stock-related tasks and communicate with suppliers when required
- Support the coordination of workshops, training sessions and company events
- Assist with customer service and the day-to-day administration of the salon
- Support marketing and promotional activities when required
- Assist management with daily operational tasks and special projects
- Prepare basic reports, documents and spreadsheets
- Ensure administrative processes are completed accurately and efficiently
- Perform general office administration duties and support the wider team
Requirements
- Currently residing in Malta
- Previous experience in administration, customer service, reception or a similar role is an advantage
- Strong organisational and time-management skills
- Excellent communication and interpersonal skills
- Professional and customer-focused approach
- Good attention to detail and ability to manage multiple tasks
- Proficiency in Microsoft Office, particularly Word and Excel
- Ability to work independently while contributing positively to a team
- Proactive, reliable and willing to learn
- An interest in the beauty, skincare or aesthetics industry is an advantage
What’s on Offer
- Salary of €1,250–€1,350 per month
- Permanent, full-time employment
- 40-hour working week, Monday to Friday
- Opportunity to work within a growing beauty and aesthetics business
- A varied role combining office administration, customer service and salon support
- Professional development and opportunities to grow within the company
- Supportive and professional working environment
Skills Required
- Customer enquiries by phone, email and messaging
- Appointment scheduling and calendar management
- Order processing and invoicing
- Customer records and administrative documentation
- Microsoft Word and Excel
- Supplier communication and stock tasks
- Workshop and event coordination
Preferred Qualifications
- Experience in administration, customer service or reception
- An interest in the beauty, skincare or aesthetics industry
Career Growth Opportunities
Our client offers professional development and opportunities to grow within a growing beauty and aesthetics business.
About the Company
Our client is a growing company in the beauty, skincare and aesthetics industry, operating both an office and a salon in Birkirkara.
Location
Birkirkara is one of Malta's largest towns, in the centre of the island, with frequent bus connections to Valletta, Mosta and Sliema.
About Outreach Recruitment
Outreach Recruitment Ltd is a Malta-based recruitment agency connecting employers with qualified local and international talent across hospitality, retail, finance, technology, healthcare, construction, engineering, maritime, and other industries.
How To Apply
If you are organised, proactive and ready to take the next step in your administrative career, apply online today through Outreach Recruitment. Complete the short form on this page and our team will be in touch — we aim to respond to all applications within 3–5 business days.
Frequently Asked Questions
What does the Junior Administrative Executive job pay?
The salary is €1,250–€1,350 per month.
What are the working hours?
A 40-hour working week, Monday to Friday. The role is permanent and full-time.
Do I need administration experience?
Experience in administration, customer service, reception or a similar role is an advantage, not a requirement.
Which software do I need to know?
Microsoft Office, particularly Word and Excel.
Where is the job based?
In Birkirkara, Malta, across the company's office and salon.
Can I apply from abroad?
No. Only candidates currently residing in Malta will be considered.
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