Privacy Policy
Last updated: June 2026 — Outreach Recruitment Agency, Malta
1. Who We Are & What Data We Collect
Outreach Recruitment Agency is a licensed recruitment agency registered and operating in Malta (230, Seaspeed Triq Ninu Cremona, Paola PLA 1576, Malta). We act as a data controller under the General Data Protection Regulation (GDPR) and the Malta Data Protection Act (Chapter 586 of the Laws of Malta).
For Candidates: We collect your full name, contact details (email, phone, address), nationality, date of birth, work experience, educational background, CV and supporting documents, employment preferences, and any other information you voluntarily provide during your application or registration.
For Employers: We collect company name, contact person details, billing information, job vacancy descriptions, and communication records relevant to the recruitment process.
Website visitors: We may collect browsing data, IP addresses, and usage analytics through cookies and similar technologies to improve our website experience.
For Candidates: We collect your full name, contact details (email, phone, address), nationality, date of birth, work experience, educational background, CV and supporting documents, employment preferences, and any other information you voluntarily provide during your application or registration.
For Employers: We collect company name, contact person details, billing information, job vacancy descriptions, and communication records relevant to the recruitment process.
Website visitors: We may collect browsing data, IP addresses, and usage analytics through cookies and similar technologies to improve our website experience.
2. How We Use Your Information
We use the personal data we collect for the following purposes, in line with GDPR Article 6 lawful bases:
• Recruitment services: To match candidates with suitable job vacancies, assess suitability, and facilitate the hiring process on behalf of our employer clients.
• Communication: To contact you regarding your application, job opportunities, interview arrangements, and follow-ups.
• Study in Malta programme: To process enrolment inquiries, provide school recommendations, and support visa and accommodation guidance.
• Legal compliance: To meet obligations under Maltese and EU employment law, including verification of right-to-work status.
• Service improvement: To analyse how our website and services are used in order to improve the candidate and employer experience.
We do not sell, rent, or share your personal data with third parties for marketing purposes. Data is only shared with employer clients where you have given consent or where it is necessary to progress your application.
• Recruitment services: To match candidates with suitable job vacancies, assess suitability, and facilitate the hiring process on behalf of our employer clients.
• Communication: To contact you regarding your application, job opportunities, interview arrangements, and follow-ups.
• Study in Malta programme: To process enrolment inquiries, provide school recommendations, and support visa and accommodation guidance.
• Legal compliance: To meet obligations under Maltese and EU employment law, including verification of right-to-work status.
• Service improvement: To analyse how our website and services are used in order to improve the candidate and employer experience.
We do not sell, rent, or share your personal data with third parties for marketing purposes. Data is only shared with employer clients where you have given consent or where it is necessary to progress your application.
3. How Your Data is Stored & Protected
We take the security of your personal data seriously. All data is stored securely using industry-standard encryption in transit and at rest. Access to candidate and employer records is restricted to authorised Outreach Recruitment staff on a need-to-know basis.
We retain candidate data for a period of up to 2 years from your last interaction with us, unless a longer retention period is required by law or you request earlier deletion. CVs and application documents submitted for specific roles are retained for the duration of the recruitment process and up to 6 months thereafter, unless you request removal.
We do not transfer your personal data outside the European Economic Area (EEA) without ensuring adequate safeguards are in place in accordance with GDPR Chapter V.
In the event of a data breach that is likely to result in a risk to your rights and freedoms, we will notify the Office of the Information and Data Protection Commissioner (IDPC) in Malta within 72 hours and inform affected individuals without undue delay.
We retain candidate data for a period of up to 2 years from your last interaction with us, unless a longer retention period is required by law or you request earlier deletion. CVs and application documents submitted for specific roles are retained for the duration of the recruitment process and up to 6 months thereafter, unless you request removal.
We do not transfer your personal data outside the European Economic Area (EEA) without ensuring adequate safeguards are in place in accordance with GDPR Chapter V.
In the event of a data breach that is likely to result in a risk to your rights and freedoms, we will notify the Office of the Information and Data Protection Commissioner (IDPC) in Malta within 72 hours and inform affected individuals without undue delay.
4. Your Rights Under GDPR
As a data subject, you have the following rights under the GDPR and Maltese data protection law:
• Right of access: You may request a copy of the personal data we hold about you.
• Right to rectification: You may request that we correct any inaccurate or incomplete data.
• Right to erasure: You may request that we delete your personal data where there is no legitimate reason for us to continue holding it.
• Right to restriction: You may request that we restrict the processing of your data in certain circumstances.
• Right to data portability: You may request that we provide your data in a structured, machine-readable format.
• Right to object: You may object to the processing of your data where we rely on legitimate interests as our legal basis.
• Right to withdraw consent: Where processing is based on your consent, you may withdraw it at any time without affecting the lawfulness of prior processing.
To exercise any of these rights, contact us at hr@outreachrecruitment.net. We will respond within 30 days. If you are dissatisfied with our response, you have the right to lodge a complaint with the IDPC Malta at idpc.org.mt.
• Right of access: You may request a copy of the personal data we hold about you.
• Right to rectification: You may request that we correct any inaccurate or incomplete data.
• Right to erasure: You may request that we delete your personal data where there is no legitimate reason for us to continue holding it.
• Right to restriction: You may request that we restrict the processing of your data in certain circumstances.
• Right to data portability: You may request that we provide your data in a structured, machine-readable format.
• Right to object: You may object to the processing of your data where we rely on legitimate interests as our legal basis.
• Right to withdraw consent: Where processing is based on your consent, you may withdraw it at any time without affecting the lawfulness of prior processing.
To exercise any of these rights, contact us at hr@outreachrecruitment.net. We will respond within 30 days. If you are dissatisfied with our response, you have the right to lodge a complaint with the IDPC Malta at idpc.org.mt.
5. Cookies & Tracking
Our website uses cookies to ensure core functionality, improve your browsing experience, and analyse site usage. Cookies are small text files stored on your device.
• Essential cookies: Required for the website to function (e.g. session management). These cannot be disabled.
• Analytics cookies: Help us understand how visitors interact with our website (e.g. pages visited, time on site). This data is anonymised and used solely for improving our service.
• Preference cookies: Remember your settings and choices to personalise your experience.
You can manage or disable non-essential cookies at any time through your browser settings. Note that disabling cookies may affect the functionality of certain parts of our website.
• Essential cookies: Required for the website to function (e.g. session management). These cannot be disabled.
• Analytics cookies: Help us understand how visitors interact with our website (e.g. pages visited, time on site). This data is anonymised and used solely for improving our service.
• Preference cookies: Remember your settings and choices to personalise your experience.
You can manage or disable non-essential cookies at any time through your browser settings. Note that disabling cookies may affect the functionality of certain parts of our website.
6. Contact & Data Controller Details
If you have any questions, concerns, or requests relating to this Privacy Policy or the way we handle your personal data, please contact us:
Outreach Recruitment Agency
230, Seaspeed Triq Ninu Cremona
Paola PLA 1576, Malta
Email: hr@outreachrecruitment.net
Phone: +356 7720 0984
This Privacy Policy may be updated from time to time to reflect changes in our practices or applicable law. The date at the top of this page indicates when it was last revised. We encourage you to review it periodically.
Outreach Recruitment Agency
230, Seaspeed Triq Ninu Cremona
Paola PLA 1576, Malta
Email: hr@outreachrecruitment.net
Phone: +356 7720 0984
This Privacy Policy may be updated from time to time to reflect changes in our practices or applicable law. The date at the top of this page indicates when it was last revised. We encourage you to review it periodically.
