Office Administrator and Marketing Officer

Job Description

🚀 Join Our Team! Office Administrator and Marketing Officer Opportunity in Finance IndustryEmbark on a rewarding journey with us as a detail-oriented and proactive Office Administrator and Marketing Officer at one of our leading clients in the finance industry—a key player in a thriving international group. 🌐 They specialize in Assurance, Local and International Taxation, Business Advisory, Corporate & Compliance, Accountancy, Trust & Fiduciary, and more.

Responsibilities:

Taking care of general office maintenance.

• Updating the firm’s CRM with new clients, new contacts from business cards brought by the Partners, any changes in the contact details of existing clients or contacts.
• Take action on the emails as instructed by the Partners the evening before / taking actions from the Partners after each meeting that he has and allocate on managers / seeing to his flags and/or open tickets on a weekly basis and allocating on managers.
• Ensure that the office in general is clean. 
• Updating the website of the firm with content which is presented to her by her superiors and publishing the same on the social media pages of the firm.
• Liaising with the external SEO agency and coordinating with the respective staff to present the information required.
• Assisting in other marketing roles as required. 
• Taking care of Social Media and website of the personal properties of the Managing Partner. 
• Taking care of bookings and other coordination required for the said personal projects. 
• Ensuring all IT folders in the respective drives are being checked to be consistent with the procedures of the Firm, so that ongoingly the data is retained according to the IT SOP procedures.
• Chasing of debtors by telephone and email plus sending statements by email or by post and if necessary attending at client’s premises to collect payment.
• Assisting partners in issuing invoices to clients.
• Ensuring that sufficient stock of stationary / consumables is available, if not sourcing necessary quotations and ordering same upon instructions from management.
• Checking of your emails / internal tasks created and communicating with your manager in this regard to plan your tasks on a daily basis and also at the end of the week for planning of the week after.
• Setting of meetings and following these up.
• Checking of your emails / internal tasks created and communicating with your manager in this regard to plan your tasks on a daily basis and also at the end of the week for planning of the week after.
• Binding of financial statements.
• Coordination of internal and external seminars being attended to by staff including booking of venue/booking seminar, updating internal training schedule for easy compilation of CPD returns at end of year, downloading and filing of respective notes and collecting and filing respective certificates.
• Liaising with our IT company under manager’s instructions in the case that IT problems arise.
• Assisting in coordinating staff events.
• Collecting, printing and filing of supplier statements for monthly payments. 
• Attending at the various authorities for the submission of documentation. 
• The Partner may ask you to read his emails and to summarize accordingly. Feedback should be given on these emails on same day, and follow up action is to be carried out. 
• Setting of appointments for the Partners and other Managers, updating diaries and schedulers.
• Assisting the Partners in their personal errands and drafting of letters on his behalf.

Requirements:

• Proven experience as an Office Administrator or in a similar role.
• Bachelor’s degree in Business Administration, Marketing, or a related field.
• Proficiency in CRM systems and office software (e.g., Microsoft Office Suite).
• Excellent communication and organizational skills.
• Familiarity with social media platforms and website content management.
• Ability to handle diverse tasks with attention to detail and prioritize effectively.
• Tech-savvy with an understanding of IT systems and procedures.
• Strong interpersonal skills for effective collaboration.
• Flexibility to adapt to changing priorities in a fast-paced environment.
• Knowledge of finance industry practices is a plus.

If you’re ready to embrace a diverse range of responsibilities in a dynamic environment, apply now and be part of our success story! 🌟👩‍💼 #OfficeAdmin #MarketingOfficer #FinanceIndustry #JoinOurTeam