Administrator – Compliance Unit

Administrative
Malta
March 12, 2025
Full Time Permanent Contract by Employer Only residing in Malta
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Job Description

Our client is looking for a highly organized and detail-oriented Administrator to support their Compliance Unit. This role involves assisting the Compliance team with various administrative tasks and ensuring the smooth running of departmental processes.

Key Responsibilities:

  • Create and maintain filing systems for the department.
  • Prepare communications, such as memos, emails, and other correspondence.
  • Maintain department lists and databases.
  • Provide administrative support to the Compliance team as necessary.
  • Plan meetings and take minutes.
  • Assist in the preparation of scheduled reports.
  • Compile statistics for senior management.
  • Provide general support to senior management.

Education, Qualification & Certification:

  • MQF Level 3 and/or any other qualification in administrative and secretarial duties.

Technical Knowledge & Skills:

  • Strong knowledge of office management procedures and systems.
  • Meticulous attention to detail with excellent organizational skills.
  • Competency with MS Office suite (particularly Outlook, Word, Excel, and PowerPoint).
  • Ability to multi-task and meet tight deadlines.
  • Self-motivated and proactive.
  • Strong team player.

Languages:

  • Maltese: Excellent proficiency.
  • English: Excellent proficiency.
  • Spanish: Any level is considered an asset.

Experience:

  • Experience in a similar administrative role is an asset but not required.
  • Experience in a regulated industry will be positively considered.

Benefits:

  • Flexible working hours.
  • On-site gym.
  • Birthday leave.
  • Health and life insurance.
  • Canteen and transport allowance.
  • Extended maternity/paternity leave.
  • Support for returning mothers.
  • Sick leave for children.
  • Pension plan incentive after 2 years of service.
  • Active aging incentive.
  • Study and exam leave.
  • Sports and cultural leave.
  • Training sponsorship.
  • On-site canteen.

This is an excellent opportunity to join a growing and dynamic team, supporting compliance functions while benefiting from a supportive work environment and a wide range of benefits.

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