Accounts Associate

Job Description

We are currently seeking a detail-oriented and proactive Accounts Associate to join one of our top clients in the finance industry, part of an international group. They provide services in Assurance, Local and International Taxation, Business Advisory, Corporate & Compliance, Accountancy, Trust & Fiduciary and other services. As an Accounts Associate, you will be responsible for assisting in the day-to-day financial operations and ensuring accurate and timely recording of financial transactions. You will work closely with the accounting team to support various accounting processes and contribute to the overall financial management of the organization. 

The contract is directly provided by the company.

Responsibilities

• The responsibilities of the accounts associate will primarily be those related to the postings in the sales and purchase ledger, posting of receipts and payments, bank and other reconciliations, generation, and compilation of VAT returns and recapitulative statements, payroll preparation and submission on a monthly basis, preparation of accounts to be passed for audit, management accounts and general assistance to the accounts and payroll departments.
• Before initiation of the work, the employee should ensure that onboarding due diligence was carried out and that the engagement letter is in place. Further, the system documentation of the client should be updated and endorsed by the manager.
• Ensuring all deadlines set by clients are met on time.
• Communicating to management in a timely manner for any defaulting clients, after all the necessary steps are taken to inform clients about the deadlines, and about any missing documentation required. The employee should ensure that clients allocated to him/ her are serviced on time. The firm’s software has to be updated continuously and any non-submission of documentation to the authorities should be communicated to the Partners at once.
• Organizing clients’ documents when they arrive at the office and returning back the documents to the client in an organized manner. The employee should adhere to internal procedures for document registration to ensure no documents are misplaced.
• Debtors chasing and collection of funds, for clients allocated to the employee. Debtors chasing should be consistent until the money is received. The employee should adhere to internal procedures whereby no VAT return is submitted prior to receiving payment for our fees.
• Any limitations found during the conduct of the work should be communicated with clients in writing, and followed up by telephone or video calls.
• Ongoing updates in due diligence software should be affected, particularly in relation to any suspicious transactions noted during the conduct of the work. These suspicious transactions should be also communicated immediately with MLRO and Managing Partner.
• Work should be done in a professional manner, and with the level of technical capabilities expected from the person on the basis of his/ level of education. Attention to detail should be given during the conduct of the work.
• The Employee should keep updated on technical and other developments. Although Management will show their commitment to assist the employee in their training requirements, it is the employee’s ultimate responsibility for his/her professional training.
• Every candidate is expected to contribute to the firm’s technical development to promote the firm’s set-up. Professional accountants and auditors are expected that during the course of the day should contribute to a minimum of four articles per annum.
• The supervisor/ manager should carry out a review of all accounting work carried out by subordinates and endorse the checklist in the file (SUPERVISOR).
• The file presented to the Audit Department should have the necessary schedules, including but not limited to the following:
  • Trial balance and nominal ledger
  • Reconciled debtors list
  • Reconciled creditors list
  • Bank reconciliation
  • Wages reconciliation
  • VAT reconciliation 
  • Proof-in-total test on interest
  • Depreciation schedules
  • Fixed Asset Register, if available
  • Stock list
  • Micro Invest application and certificates

Requirements

• Outstanding written and verbal communication skills in English, Maltese would be considered an asset. 
• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum of 2 years of experience in this or a similar role.
• Excellent numerical and data entry skills with high attention to detail and accuracy.
• Experience with other financial systems or ERP software is advantageous.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.