Project Management Officer

Administrative
Malta
March 12, 2025
Full Time Permanent Contract by Employer Only residing in Malta
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Job Description

A company is looking to recruit a full-time Project Management Officer (PMO Assistant) to support the PMO team in the planning, execution, and monitoring of projects. This role provides administrative support, coordinates project activities, and ensures project management processes and standards are followed. The PMO Assistant will work closely with project managers, team members, and other stakeholders to help deliver projects successfully.

Key Responsibilities:

Project Coordination:

  • Coordinate project activities and tasks, ensuring that project timelines and milestones are met.
  • Assist in tracking and monitoring project progress, updating project schedules, and generating status reports.
  • Support project managers in identifying and resolving project issues and risks.

Process and Standards:

  • Ensure project management processes, methodologies, and standards are followed across all projects.
  • Assist in the development and maintenance of PMO templates, tools, and guidelines.
  • Support the implementation of best practices in project management and continuous improvement initiatives.

Communication and Collaboration:

  • Facilitate effective communication and collaboration among project team members, stakeholders, and other departments.
  • Assist in organizing and coordinating project meetings and workshops.

Reporting and Documentation:

  • Prepare and distribute regular project status reports, highlighting key achievements, risks, and issues.
  • Maintain accurate and up-to-date project documentation, ensuring all records are properly archived.
  • Assist in the preparation of presentations and reports for senior management and project stakeholders.

Required Skills and Qualifications:

  • Bachelors degree in Business Administration, Project Management, or a related field.
  • Minimum of 1-3 years of experience in a project support or administrative role, preferably within a PMO or project management environment.
  • Excellent communication and interpersonal skills, with the ability to work effectively with diverse teams and stakeholders.
  • Understanding of project management methodologies and frameworks (e.g., PMBOK, PRINCE2, Agile) is desirable.
  • Strong analytical, problem-solving, and decision-making skills.
  • Proficiency in Microsoft Office.

Benefits:

  • Flexible working hours
  • Gym in Premises
  • Birthday Leave
  • Health Insurance
  • Life Insurance
  • Canteen Allowance
  • Transport Allowance
  • Extended Maternity / Paternal Leave
  • Returning Mothers Benefit
  • Children Sick Leave
  • Pension Plan Incentive (after 2 years of Seniority)
  • Active Ageing Incentive
  • Study / Exam Leave
  • Sports and Cultural Leave
  • Sponsorship for Training
  • Canteen Facility

This is a great opportunity for an individual who is eager to support project management activities in a structured environment and gain hands-on experience in a dynamic organization.

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